Cima Software, a major provider of a process oriented Information Management software product called DocuClass now offers its powerful and comprehensive solution as a hosted solution to its customers.
As Cloud computing is on everybody’s mind, the developers of the DocuClass ECM suite have had their heads in the clouds as well, designing an optimal solution for a hosted version of their award winning software. They created the hosted version, called DaaS (DocuClass as a Service) combining the powerful features and user-friendly applications of the client/server system with the convenience of a cloud-based system in a secure environment. With DaaS, companies are not only able to access, search, retrieve and store their documents and information securely, but also manage their information and trigger business processes without the need for costly software investment or infrastructure expenditures.
So why are folks excited about this news? Because DaaS is not just a hosted search and retrieve document management system, but its developers succeeded in moving the functionality that makes a great information management system into the cloud. For example, DaaS allows companies to update documents, create, submit and work with electronic forms, use advanced business routing and workflow commands through the internet, all while ensuring the integrity and security of all processes, data, information, and documents. Furthermore, DaaS is completely browser and platform independent, thus the user decides whether to use an Apple computer or a Windows environment running their internet on any browser they choose. In addition to using the classic access through a laptop or desktop computer, users can retrieve information and participate in workflows through their tablets and smart phones.
All this and more allows companies to employ a powerful Enterprise Content Management Solution without the need for a capital budget and infrastructure updates, but with predictable fees, a fast ROI, and minimal IT involvement.
Cima Software, a major provider of a process oriented Document Management software product called DocuClass, was chosen as the “Document Management Software of Choice” by the AEPA.
The Association of Educational Purchasing Agencies (AEPA) is a group of agencies organized for the purpose securing combined volume purchasing contracts. Purchasing agencies such as the AEPA exist due to the fact that they are able to provide advantages for both the businesses with which they hold contracts as well as the schools that they represent.
Companies like Cima Software enjoy relationships with educational purchasing agencies as they raise the bid threshold requirements of the schools, which can often allow these businesses to provide their solutions bid-process free. On the other hand, the AEPA is an attractive opportunity from a school district’s perspective because not only has the vendor’s quality already been confirmed by the AEPA, but they also receive significant discounts when purchasing through an agency.
Cima Software is very happy that DocuClass has been selected as the choice Document Management Software by such as large organization – and it should. The AEPA is present in 23 states and represents 25 million students. For this reason, the acquirement of a contract with the AEPA can be very time consuming and meticulous, for the vendor must submit a comprehensive bid that includes information to suggest that they are the most qualified solutions provider for all k-12 school districts.
DocuClass was chosen as the best solution for a few specific reasons, the most prominent of which being their proven track record with schools and intermediate units in their home state of Pennsylvania. In these school districts, they have successfully tackled many problems, especially in the fields of student records management, accounting, and teacher management/hiring. Cima Software now hopes to continue to help schools nationwide, as they have the newly added support of the AEPA.
Read the case study from Cima Software Corp here.